Market Stall Terms and Conditions

  1. Cooke Park is an alcohol free zone and consumption or sale of alcohol is prohibited.
  2. Allocation of sites is at the sole discretion of Parkes Shire Council and no further correspondence will be entered into.
  3. Market stall holders will be advised of their successful application and an invoice sent for immediate payment by 28 August 2020 via email. An information sheet with details of move-on and any other relevant information will be sent to successful applicants in November 2020.
  4. Successful market stall holders will be encouraged to pay their invoice early, as once paid you will receive promotion through a stall list on the official Festival website.
  5. Applications identifying participation in the Twilight Markets will be strongly considered for priority inclusion and placement.
  6. All market stall holders must stick to site size limits including ALL preparation area, cool room, storage and tow pull and coupling. Please ensure your unit does not exceed the site size indicated or you will be moved or refused entry.
  7. All market stall holders will be required to stay open for the times indicated on the application. No early exits will be tolerated.
  8. Full payment of site fees are due and payable by 28 August 2020. Please observe that following payment NO refunds will be provided including in the event of external environment threats (storm, bushfire, flood)
  9. Stall holders must report to a Council site coordinator in Cooke Park upon arrival for bump in.
  10. No onsite parking or camping is permitted at Cooke Park. Vehicle access to your site will be restricted to bump in and bump out times. Drivers must obey traffic marshals and Council employees. No obstruction or stopping in unauthorized parking areas is permitted during bump in.
  11. Parking is not permitted in Caledonia Street or Short Street. Clarinda, Caledonia and Short Streets will be affected by road closures. You must not park in these streets.
  12. All sites must be set up and operational by 11.00am Thursday 7 January 2020 and must trade until 4pm Sunday 10 January 2021. Sites may be vacated between 4pm and 6.30pm on Sunday 10 January 2021.
  13. Bump out; No vehicle movements are permitted inside the event site prior to bump out on Sunday 10 January 2021. Stallholders must not pack up prior to the conclusion of the event. Those who disassemble stalls or remove equipment prior to the conclusion of the event will not be invited back in future years.
  14. No sewer will be available to the sites.
  15. Two (2) power outlets will be available, if requested and paid for, with 20KVA (10 amp) power. Stall holders are responsible for bringing their own extension leads (recommended length at least 20m). All leads and cables must be tagged and tested before arriving on site to comply with WorkCover NSW regulations. WorkCover NSW requires electrical leads to be tested at least annually and identification tags to be attached. Should you short-circuit the power that has been supplied due to incorrect information provided by yourself or are found to be at fault with power supply to your site, you will be charged for the electrician call-out. It is the responsibility of the stallholder to ensure approved and tagged electrical cables are covered with acceptable cable covering.
  16. Units that produce grease-laden vapours must have an approved suppression system and proper identification is required. All cooking and food preparation units must have an approved extinguisher on site. All propane tanks must be secured and comply with appropriate liquid fuel-handling requirements.
  17. Business/organisations serving food and beverages must comply with the NSW Food Authority Guidelines. All food tents must be smooth, impervious material. Hessian is not permitted and must comply with NSW Food Authority Guidelines. Applicants are required to familiarise themselves with the guidelines. https://www.foodauthority.nsw.gov.au/retail/markets-and-temporary-events
  18. A link to this guide will be issued to stall holders at time of confirmation of application. Stall holders who do not comply with the regulations will be requested to cease operating and NO refunds will be available. Each food vendor must provide bins/bags for their rubbish.
  19. The holder of any approval is responsible for the collection and disposal of litter associated with and in the immediate vicinity of the stall. Skip bin services will be supplied at the site. At no time is waste water to be disposed of in the street, gutter or drains. Fines will apply for pollution offences. Upon completion of bump-out, your site must be left clear and tidy with all rubbish removed and deposited in bins provided or taken with you.
  20. In the event of an emergency, the stall holder shall comply with any direction issued by Council’s events or compliance staff or by any member of the SES or emergency services.
  21. Parkes Shire Council accepts NO responsibility for the security and or any loss or damages incurred to stall holders during the Parkes Elvis Festival. 24-hour security services will be provided for the duration of the market stall operation in Cooke Park.
  22. The travel of any pedestrians is not to be impeded.
  23. When pegging/securing marquees, please take note of power and gas lines marked do not drive stakes into these locations.
  24. Spruiking, microphones and pre-recorded messages promoting your stall/business are not permitted without prior consultation.
  25. All stallholders at the event shall present and conduct themselves in a manner suitable for a family event. In particular the use of language or images that may be considered offensive by members of the community will not be accepted. If you believe a part of your presence at the event may breach this code of conduct, please discuss it with Parkes Shire Council before applying.
  26. The conduct of any raffles is prohibited.
  27. The sale of prohibited, hazardous or dangerous goods is not permitted. The following items are strictly prohibited during the Festival
    1. Unlicensed merchandise featuring Elvis’ name, image or likeness (must be endorsed by Elvis Presley Enterprises Inc.)
    2. Explicit T-shirts
    3. Fuel type fire lighters
    4. Horns and trumpets
    5. Knives, metal and wooden martial art nunchuks
    6. Playing cards (nude or lurid)
    7. Phallic-like items
    8. Pressure pack fart gas, snow or silly string
    9. Drug related goods (including cocaine kits, bongs etc)
    10. Stink bombs, fireworks – crackers
    11. Water pistols, laser pointers and toy guns
  28. No damage is to be done to the road, footpath or any other Council property.
  29. The stall holder must hold a current public liability policy of not less than $20 million with Parkes Shire Council noted as an interested party. A copy of this insurance is to be provided with your application.
  30. Should a business or activity choose to operate without the approval of the Council or outside their approval, appropriate action could eventuate in accordance with Section 626 and/or 627 of the Local Government Act. Provision is made under the legislation to issue an infringement or seize goods offered for sale.
  31. I/we indemnify Parkes Shire council and its employees and volunteer against any and all liabilities, claims and actions that may eventuate from the establishment, operation and removal of any trading premises (stall) during the 2021 Parkes Elvis Festival, 6 January – 10 January 2021.